Schutzwerk
The complete operating system for fire-protection companies: inspection inventories with deadlines per property, inspection crews, audit-proof documentation, time clock and quantity-based invoicing — from the office to the site.
No more card files, Excel deadline lists and paper binders
In fire protection, everything recurs: extinguishers every two years, smoke vents and detectors annually, doors regularly — and every check needs a gap-free record. Yet many companies keep their deadlines in an Excel list and their reports in paper binders. Schutzwerk brings inspection inventories, dispatching, customer files, time tracking, documentation and invoicing together in one system: built for the everyday work of fire-protection companies and certified inspectors.
The inspection inventory is the business — Schutzwerk manages it.
Fire-protection software that reflects the real workday
No trade lives off deadlines like technical fire protection: extinguishers every two years, detectors annually, smoke vents, doors, hydrants — and every check needs a gap-free record. Schutzwerk was built for exactly this routine: software for fire-protection companies and certified inspectors that works as well on site as it does at the desk.
The inspection inventory is the business — Schutzwerk manages it
The inventory is stored per property: the extinguisher stock with its quantity, the smoke-vent system in the stairwell, the wall hydrant on the ground floor — with manufacturer, inspection interval and last check. The dashboard shows due and overdue inventories at a glance, one click turns them into inspection appointments, and after the check “last inspected” rolls forward automatically. Deadline management runs by itself — no card file, no Excel list, no “which property have we missed this year?”.
Audit-proof documentation — and defects become quotes
The operator signs the inspection right on the iPad, timestamped photos attach to the appointment, and every change sits in the audit log: statutory record-keeping happens on the side, without paper binders. And when the crew finds a defective extinguisher or a porous hose, it is recorded as rework with reason and photo — the office sees the list and turns it into the replacement quote; the “replacement & restocking” template is ready to go.
Quantity invoicing with e-invoice — built for public-sector clients
Invoicing fits the trade: 24 extinguishers × €12.50 already sit as positions in the service template — the invoice is created in seconds straight from the appointment instead of in evening work. Full invoicing is a core feature: compliant gap-free numbering, DATEV export for the tax adviser, one-click dunning — and the officially validated XRechnung export is pure gold in fire protection, because schools, public authorities, municipal buildings and property managers require e-invoices.
Who is Schutzwerk made for?
For fire-protection companies and certified inspectors with one or several crews: extinguisher inspections, smoke-vent maintenance, smoke detectors, fire doors and wall hydrants — and for every business that finally wants its inspection deadlines under control. Whether 3 or 30 employees, the price stays the same, because Schutzwerk never charges per user. To get started we recommend the subscription plan from €49.90 per month — whole team included, no per-user fees.
Your software. Your data. Your brand.
- Rent flexibly or own it — With the rental you stay flexible — updates and support included, and on request fully hosted by us in the managed package. And if you prefer to own: when you buy, you run the software on your own web space, with no price hikes and no vendor pulling the plug on you.
- White-label included — Login, app name and interface carry your company name. For your team it is “their” software from the very first login — and your invoices carry your own letterhead.
- Extensible as you grow — Cleanly built and modular by design: modules can be switched off individually, and additional wishes — from quoting to an operator portal — are implemented as extensions at a fixed price.
All features at a glance
Inspection Inventories & Deadlines
- Store the inventory per property: “extinguisher stock 24 pcs ABC”, “smoke-vent system stairwell A”, “wall hydrant ground floor” — with manufacturer, inspection interval and last check
- Dashboard shows due and overdue inventories at a glance
- One click turns a due inventory into the inspection appointment — property, asset and title prefilled
- “Last inspected” rolls forward automatically after the check — the next cycle follows by itself
- Every interval mappable: extinguishers every 2 years, smoke vents and detectors annually, doors regularly
- No card file, no Excel deadline list — the inspection inventory works for you
Audit-Proof Documentation
- The operator signs the inspection right on the iPad
- Photos with timestamps attach to the appointment — the record creates itself on the side
- Inspection history per asset: the gap-free record for the operator
- Audit log: every change traceable — who, when, what
- Comment thread between site and office, with photo references
- Statutory record-keeping without paper binders
- Roles & permission matrix: not everyone may do everything, everyone only sees their own
- Secure logins, validated uploads, photos automatically stripped of GPS data
Invoices & Numbers
- Invoice straight from the completed appointment — right after the operator signature if you wish
- Quantity invoicing that fits the trade: 24 extinguishers × €12.50 already sit as positions in the template — invoice in seconds instead of evening work
- Compliant, gap-free invoice numbering (GoBD); number range freely configurable — existing businesses continue seamlessly
- Invoice PDF with your own letterhead, small-business VAT rule selectable
- E-invoicing: XRechnung export, officially validated — pure gold in fire protection: schools, public authorities, municipal buildings and property managers require e-invoices
- DATEV export for your tax adviser: posting batch + document PDFs
- Open-items overview, payment entry, payment reminders & dunning with one click
- Email dispatch straight from the system (your own SMTP or SendGrid)
- Modules can be switched off individually
Planning & Dispatch
- Dispatch board: drag & drop inspection jobs onto day and crew
- Workload indicator per crew and day — overbooking visible instantly
- Replanning mode: property not accessible? Move all inspection appointments of a day in one go
- Service templates (extinguisher check, smoke-vent service, replacement, detectors, door inspection) with checklist, equipment, target duration and per-unit prices
- Recurring appointments — perfect for inspection contracts
- Create a follow-up appointment with one click when finishing
- Holidays, sick days and days off right in the calendar
- On-site intake: capture photos, GPS & checklist — one click turns it into a job
Calendar & Appointments
- Month, week and day views with crew colours
- Appointment editor with inspection checklists: reconcile inventory, check, apply labels, report
- Tick equipment onto a job — with availability warnings
- Live appointment status: planned → en route → on site → done
- Global search across customers, inventories and appointments
Customers & Properties
- Customer file with master data, contacts and notes
- Fire-protection property data: number of extinguishers — visible right in the customer list! —, number of smoke-vent systems, fire alarm system yes/no, inspection contract yes/no
- On-site contact person plus access and driveway notes for the crews
- Customer history as a timeline: inspections, photos, hours, invoices
- Per-customer statistics: hours and trips per year
- CSV import from Excel, with duplicate warnings
- Tags, automatic customer numbers and address geocoding
Time Tracking & Staff
- Big time clock: start, break, end of day — one tap is enough
- Works offline and syncs as soon as reception returns
- Per-site time: hours per customer and property
- Live status board: who is working, who is on break — with pulse indicator
- Target/actual comparison and overtime balance per employee
- Public holidays applied automatically by federal state
- Holiday account with remaining balance
- CSV export for payroll
- Printable monthly timesheet for signing
- Office time corrections — fully logged
Out on Site
- “My tour today”: properties in order with the inventory per stop — 24 extinguishers, 2 smoke vents, contact, gate code
- Full inspection history and access notes on site — even offline in the basement
- Tick off the checklist with a fingertip, attach the report photo to the appointment
- Report defective units as rework with reason and photo — the office turns them into the replacement quote
- Operator signature at sign-off — then the invoice is created directly
- One-tap navigation to the property (Apple / Google Maps)
- App icon on the home screen, large touch targets
Equipment & Vehicles
- 10 inspector kits preloaded: extinguisher inspection case (DIN 14406), scale & gauge set, smoke-vent test case, test gas & detector tester, seals & inspection labels, mobile label printer, replacement extinguisher pool (loan units), spare-parts assortment, ladder set, service van
- Availability check when creating appointments: conflicts visible instantly
- Warning instead of blocking — you decide
- Dashboard widget “kits out today”
- Maintenance and inspection dates of your own equipment with due-date warnings
Cockpit & Office
- Business statistics: hours per crew, completed inspections, top customers, kilometres driven
- Open items, monthly revenue and due inventories right on the dashboard
- Daily wrap-up: the whole day at a glance
- Notifications: “your tour is ready”, “appointment changed”, “rework reported”
- Bulletin board for team announcements
- Calendar feed for iPhone and Google Calendar (iCal)
- One-click backup: database and photos as a ZIP
- Dark mode and guided intro tours on every page
- Demo data included — properties with overdue inventories, 10 kits and per-unit price templates from minute one
—
One price per company
No per-user fees — the whole team is included. Pick the plan that fits your company size.
Basis
Für Solo-Betriebe und kleine Trupps — bis 5 Mitarbeiter
≙ 49,90 € / month
plus VAT · bis 5 Mitarbeiter
Pro
Für etablierte Betriebe — bis 15 Mitarbeiter
≙ 94,90 € / month
plus VAT · bis 15 Mitarbeiter
Premium
Für große Betriebe, GU und Agenturen — unbegrenzt
≙ 169,90 € / month
plus VAT · unbegrenzt
Optional add-on modules
Add these individually — depending on the module, already included from Pro or, at the latest, from Premium.
Prefer a one-time purchase or a custom solution? Purchase & custom solutions on request →
Compare all features
“+” marks features available as an optional add-on module.
| Feature | Basis | Pro | Premium |
|---|---|---|---|
| Core | |||
| Calendar & scheduling board | |||
| On-site project intake (photos, GPS, checklist) | |||
| Customer management with map | |||
| Time clock (offline) with target/actual balance | |||
| Photo documentation | |||
| Customer signature | |||
| Notice board | |||
| Weather | |||
| Absences & holidays | |||
| PDF designer for invoices & quotes (incl. GiroCode payment QR) | |||
| Office & finance · Planning & sites | |||
| Invoices incl. XRechnung | — | ||
| Projects & sites | — | ||
| Route planner | — | ||
| Equipment management | — | ||
| Assets & inspection intervals | — | ||
| Business statistics | — | ||
| Area measurement | — | ||
| Customer portal & service · Dispatch center | |||
| Customer portal | + | + | |
| Ticket system | + | + | |
| Knowledge base | + | + | |
| Access credentials vault incl. portal handover | + | + | |
| Project tasks | + | + | |
| Recurring invoices | + | + | |
| Dispatch center | + | + | |
| Messages | + | + | |
| Mailbox (email client) | + | + | |
| Landing page builder (campaign pages via drag & drop) | + | + | |
| AI chatbot for your own website (knowledge base + live takeover) | + | + | |
| Mind maps with templates, sharing & AI | + | + | |
| File storage & sharing | + | + | |
| Forum (SEO forum, customer community, internal team forum) | + | ||
| Support | |||
| Email support | |||
| Phone support | — | ||
| Dedicated contact + onboarding call | + | + | |
What flat-rate pricing saves you
Providers that charge per user get more expensive with every employee. We don’t.
Provider with per-user pricing
≈ € / month
Our “Pro” plan (yearly)
/ month — whole team included
Your estimated savings
€ / year
Non-binding example calculation, comparison price estimated.
Not sure which plan fits?
We advise for free – tell us briefly what you need, we usually reply within one business day.
Frequently asked questions
What does Schutzwerk cost?
With Schutzwerk you pick one of three plans — Basis €59.90/month (€49.90 billed yearly) for up to 5 employees, Pro €114.90 (€94.90 yearly) for up to 15 employees, Premium €199.90 (€169.90 yearly) for unlimited employees. Hosting, updates and support are always included, and you can switch anytime. Inventory management and invoicing are included in every variant, and you never pay per user.
Can I manage inspection deadlines per property?
Yes — that is the core of Schutzwerk: inventories are stored per property — extinguishers with quantities, smoke-vent systems, hydrants — each with an inspection interval and last check. The due list on the dashboard shows what is coming up, one click turns a due inventory into the inspection appointment, and after completion the cycle rolls forward automatically. The inspection history per asset is the gap-free record for the operator.
Can I invoice public authorities and property managers electronically?
Yes — invoices can be exported as officially validated XRechnung e-invoices. Especially in fire protection with schools, public authorities, municipal buildings and property managers, that puts you on the safe side. Dispatch goes straight from the system by email, via your own SMTP server or SendGrid.
Is the documentation audit-proof?
The documentation is built for it: the operator signs right on the iPad, photos attach to the appointment with timestamps, the inspection history per asset is gap-free, and the audit log documents every change — who, when, what. That way you meet your record-keeping duties without paper binders.
Can I write invoices with Schutzwerk?
Yes — invoicing is a core feature, not a paid add-on. Invoices are created straight from the completed appointment, right after the operator signature if you wish, with quantity positions from the service template — say 24 × certified inspection plus travel. Invoice numbers are compliant and gap-free, the number range is freely configurable — existing businesses continue seamlessly from their last number. Plus: PDF with your own letterhead, open items, payment reminders and dunning with one click. If you prefer to work without the invoicing module, simply hide it.
Does my tax adviser get the data?
Yes, with one click: the DATEV export produces the posting batch plus all document PDFs for the chosen period — ready to hand over to the firm.
What do I need to run Schutzwerk?
A completely normal web hosting package with PHP and a MySQL database — no special server, no forced cloud. We handle installation and setup. And with the fully managed package you need nothing at all: Schutzwerk then runs entirely on our servers.
Can I test Schutzwerk beforehand?
Yes — the live demo is open to everyone: a complete installation with a sample company, two inspection crews, 10 kits, per-unit price templates and properties with stored inventories including an overdue extinguisher stock. Tap “Als Chef testen” (test as boss) on the login page, done. The demo resets itself every 30 minutes. And if you want to compare several trades: the demo hub at demos.pixagentur.com shows all live demos at a glance.
Does it work on the iPad and without reception?
Yes. Schutzwerk is a web app (PWA) with an app icon on the home screen. The time clock and daily tour — including inventories and inspection history — work even offline in the basement and sync as soon as the network returns.
Does the software run under my company name?
Yes — white-label is included. Login, app name and business details carry your company, and your invoices appear on your own letterhead.
What about data protection?
Your customer and employee data lives on your own server — not in someone else's cloud. Roles and permissions control who sees what, an audit log documents changes, and uploaded photos are automatically stripped of GPS data.
Can Schutzwerk be adapted or extended for my company?
Yes. Modules can be switched off individually, and from extra fields to entire extensions — such as quoting or an operator portal — we build additions on request at a fixed price. The fastest way is our ticket system: describe your wish and we reply with a fixed-price quote.
Is there a discount for founders and young businesses?
Yes, gladly. Just getting your fire-protection business off the ground? Then our founder promo applies: 15 % off any plan for the first 12 months. From month 13 the regular price applies. Just mention in your inquiry that you founded recently.
Zahle ich pro Nutzer?
Nein. Der Preis gilt pauschal pro Betrieb bis zur Team-Grenze deines Pakets (Basis 5, Pro 15, Premium unbegrenzt) — keine Nutzerlizenzen, keine versteckten Kosten pro Mitarbeiter.
Wie kann ich kündigen?
Das Monats-Abo kannst du zum Ende jedes Monats kündigen, das Jahres-Abo zum Ende der Laufzeit — direkt in deiner Mitgliedschaft, kein Anruf nötig.
Gibt es eine Testphase?
14 Tage kostenlos testen, danach jederzeit kündbar. Keine automatische Abbuchung ohne dein Okay.
Wo liegen meine Daten?
Auf deiner eigenen Instanz mit eigener Datenbank, gehostet auf deutschen Servern. Deine Daten werden nicht mit anderen Kunden geteilt.
Welche Zahlarten gibt es?
Kreditkarte, PayPal und SEPA-Lastschrift.
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